Find out how actiTIME works at the online demo sites. There is no registration needed — you will be able to log in as one of the pre-configured users.
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Basic actiTIME Features
These features are available in all actiTIME packages, including Free Small Team edition.
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Enter time & comments in a weekly timesheet
Enter hours worked for today and previous days. Add comments to the time you enter. View and print entered time and comments by months.
The Time-Track In Detail Report implemented within Accounting & Management Extensions provides detailed and customized view of the reported time and comments.
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Track working time on by-customer and by-project basis
actiTIME collects time expenses for tasks associated with particular project and customer. The number of customers, projects, and tasks is not limited.
You can then group and filter collected data by customers and projects in the system reports. For example you can group report data by customers, then by projects, and then by billing types.
Terms customer, project, and/or task do not fit your process? You can rename each level of the time-tracking hierarchy to meet your precise needs.
Within Management Extension you can restrict access by projects and assign project teams.
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Track time off and sick leaves
Register time offs and sick leaves along with hours worked. Review the entered information in the Staff Output Report.
Within Management & Accounting Extensions you can create an unlimited number of leave types and generate Leave Time Reports.
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Enter & modify time and comments on behalf of other users
actiTIME allows the users with the corresponding access rights to see, enter and modify time-track information on behalf of other users.
It is performed through the same interface which is used for personal time-tracking.
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Track overtime and undertime
actiTIME calculates overtime / undertime values as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
The calculated values are shown in the interfaces for entering time and in the Overtime Report.
You can turn off tracking of undertime hours in the system settings.
Within Accounting Extension you can define hourly user rates for overtime hours.
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Generate Overtime reports
Overtime Report provides you with information on overtime / undertime reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates.
Overtime / undertime values are calculated as the difference between time expenses reported by a user for a particular day and workday duration specified for this user.
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Get staff load in one click
You can monitor personal time expenses in everyday work using Staff Output Report. Staff Output Report provides you with information on who, when, on which tasks, and how much time has reported.
You can select how to group records shown in the report using variety of grouping options. In particular you can group report data by customers, projects, billing types, and dates.
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Group & filter report data the way you need
All actiTIME reports allow grouping of report records using up to 4 grouping levels. The grouping options include customers, projects, billing types, dates, users.
Using these grouping options you can analyze the same data set from the different points of view. For example, you can create a report with records grouped by customers, projects, and tasks and then create another report for the same data with records grouped by bylling types and users.
You can also create reports for a specific date range and filter report data by customers, projects, and users.
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Get reports in one click & share them with colleagues
New actiTIME reporting system allows you to run the most frequent and useful reports in one click. You will make up the needed configurations using the report builder and save them on your reporting dashboard.
This will allow you to avoid configuring report parameters each time you want to generate a report.
Further, you can share your personal reports with other users who have corresponding access rights.
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Export report data in the CSV format for viewing in external programs
All reports generated by actiTIME may be exported in CSV format for further analysis and/or for importing to other software.
For example, you can open the exported reports in the Microsoft Excel.
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View & print personal time reports
actiTIME users can view their personal time reports by months.
Time reports for the selected month can be printed out and signed.
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Configure users' access to the system using individual access rights
Access rights are managed individually for each user of the system.
A set of granted rights defines the user's permission to access actiTIME interfaces and data.
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Name task hierarchy levels to match your organization terminology
By default actiTIME collects time expenses for tasks associated with particular project and customer.
You can re-name terms customer, project, and task, and thus create your own hierarchy for tracking time expenses.
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Place your corporate logo on actiTIME pages
You can replace the default actiTIME logo with your corporate logo on all actiTIME pages.
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Choose the color scheme that better corresponds to your corporate colors
There are 9 color schemes you can choose from:
- Parisian Blue
- Azure Blue
- Aquamarine
- Fern Green
- Yellow Green
- Charcoal Grey
- Orange
- Purple
- Red
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Individual time-zones
In addition to the system-wide support of time zones actiTIME will allow you to define individual time zones for any user.
This feature is useful for companies with offices located in different time zones around the world. Your employees won't ever face the issue with inability of entering the time-track when the day hasn't yet started in another part of the globe.
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Mobile application for iPhone
With actiTIME Mobile you can track your time expenses whether you are at the meeting, or on business trip, or in your office if you just find it more convenient.
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Management Extension Features
Additional actiTIME features for improving task and project management. These features are available in downloadable packages within Management Extension and in the hosted version of actiTIME.
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Specify task estimates & Track project progress
actiTIME allows you to specify time estimates for the tasks and then compare reported working time with estimates using the Estimated vs. Actual Time Report.
Estimates are specified on the tasks level and then summed up for customers and projects.
Do not use time estimates in your everyday work? You can easily turn off this feature in the system settings.
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Assign project teams
You can make project assignments to users and restrict their access to the projects not assigned to them.
Users with administrative rights will always have access to all projects.
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Get detailed and customizable view on the reported time and comments
Time-Track In Detail Report shows all time and comments reported by actiTIME users in the format convenient for in-depth analysis.
With this report you can see every time record and every comment to it.
Time-Track In Detail Report helps you:
- provide your customers with more information on the completed work;
- get a more detailed view of your current workflow;
- do in-depth analysis of your staff's time-track.
The report allows you to use up to 4 grouping levels for structuring report data and a number of grouping options that include customers, projects, biling types, dates, and users.
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Lock entered time & comments from modifications
Prevent modifications of the reviewed time reports.
You can lock timesheets individually for each user and for any period of time. Such protection is necessary:
- After review and approval of timesheets for wages calculation
- Once performed work was reported to the client or accounting department
- When reported time was included into invoice
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Create custom leave types
Register leave time along with hours worked.
Within Management Extension you can create an unlimited number of custom leave types.
Within Accounting Extension you can define hourly user rates for the created leave types.
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Generate Leave Time reports
Leave Time Report provides you with detailed information on leave time reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates and filtered by leave types.
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Enter Working Time in Advance
Enter working time for future dates in the Enter Time-Track Interface. View both actual time spent and overall time planned for the selected month in the View My Time-Track interface.
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Email Notifications: Time-Track Control
With actiTIME 3.0 you can set up automated email notifications to control time entry process and remind users about the incomplete time-track. You will have the following notifications options:
- Report on non-submitted time-track
- Personal time-track reminder
- Notification of upcoming deadline
Available within Management or Accounting Extension only
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Email Notifications: Work Management
Work management notifications will help you inform the team about important changes and events in actiTIME. You will be able to set up the following reminders:
- Notification of Worked out Task Estimate
- Report on the Changes in Project Assignments
Available within Management Extension only
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Accounting Extension Features
Additional actiTIME features for billing and cost analysis. Available in downloadable packages within Accounting Extension and in the hosted version of actiTIME
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Specify user rates & Calculate project costs
Define hourly user rates and assess cost of work using the Cost Report. actiTIME supports user rates for regular working hours, overtime, and leave time.
Information shown in the Cost report can be grouped by customers, projects, users, and billing types. You can also filter report records by customers, projects, and dates.
Within Accounting Extension you can use Profit/Loss Report to compare calculated costs with revenues calculated on the basis of billing rates.
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Specify billing rates & Calculate revenues
Define task billing types and billing rates. Preview income using the Billing Report - sum up time by billing types and calculate corresponding revenues.
actiTIME supports both billable and non-billable tasks. You can create an unlimited number of billing types.
As in the other actiTIME reports, you can group information shown in Billing Report using a number of grouping options and filter report records by customers, projects, and dates.
Within Accounting Extension you can use Profit/Loss Report to compare calculated revenues with costs calculated on the basis of user rates.
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Calculate profit/loss by customers, projects, and tasks
Profit/Loss Report implemented within actiTIME allows you to compare costs calculated on the basis of hourly user rates and billable amounts calculated on the basis of the billing rates.
When analyzing profit/loss you can take into account leave time and overtime costs.
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Create invoices in PDF format on the base of billable information
Create invoices in PDF format on the base of billable information. Choose customers and projects to issue the invoice for and configure the required data grouping. As well as include user comments submitted with their time reports, if needed.
Before generating PDF file you will be able to review and change the invoice data. You can edit the invoice lines, add taxes and discounts, define terms, enter optional customer messages, etc.
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Lock entered time & comments from modifications
Prevent modifications of the reviewed time reports.
You can lock timesheets individually for each user and for any period of time. Such protection is necessary:
- After review and approval of timesheets for wages calculation
- Once performed work was reported to the client or accounting department
- When reported time was included into invoice
View screenshots (2 images)Close it -
Get detailed and customizable view on the reported time and comments
Time-Track In Detail Report shows all time and comments reported by actiTIME users in the format convenient for in-depth analysis.
With this report you can see every time record and every comment to it.
Time-Track In Detail Report helps you:
- provide your customers with more information on the completed work;
- get a more detailed view of your current workflow;
- do in-depth analysis of your staff's time-track.
The report allows you to use up to 4 grouping levels for structuring report data and a number of grouping options that include customers, projects, biling types, dates, and users.
View Screenshots (2 images)Close it -
Create custom leave types
Register leave time along with hours worked.
Within Accounting Extension you can create an unlimited number of custom leave types and define hourly user rate for each of them.
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Generate Leave Time reports
Leave Time Report provides you with detailed information on leave time reported by actiTIME users within the selected date range.
Information shown in the report can be grouped by users and by dates and filtered by leave types.
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Enter Working Time in Advance
Enter working time for future dates in the Enter Time-Track Interface. View both actual time spent and overall time planned for the selected month in the View My Time-Track interface.
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Email Notifications: Time-Track Control
With actiTIME 3.0 you can set up automated email notifications to control time entry process and remind users about the incomplete time-track. You will have the following notifications options:
- Report on non-submitted time-track
- Personal time-track reminder
- Notification of upcoming deadline
Available within Management or Accounting Extension only
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Email Notifications: Budget Control
By setting up additional email notifications you will have better control over the work costs and project budget. The following notifications will come to your help:
- Notification of overrun project budget
- Notification of personal earnings
Available within Accounting Extension only
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See Also
Support
- Toll free voicemail / Fax:
+1 (877) 571 53 65 - Phone number:
+1 (917) 310 35 75 - Skype:
actiTIME Support - Email:
support@actitime.com - Review
online documentation
Online Demo
Installation Options
With actiTIME you may choose a deployment option that better suits your needs:
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Downloadable version
The downloadable version is meant for installation on your own Windows or Linux server, behind your firewall.
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Hosted version
Instead of running actiTIME on your own computer you can get access to actiTIME Online, which is hosted by Actimind, Inc. on its servers.